Talent Acquisition Coordinator

Bristol-Myers Squibb is a global biopharmaceutical company whose mission is to discover, develop and deliver innovative medicines that help patients prevail over serious diseases.

One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. Driven to make a difference, from innovative research to hands-on community support. Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.

The Talent Acquisition Coordinator, located in our Tampa office (NACC), provides support for the team responsible for the full life- cycle of talent acquisition activities for non Executive positions including: sourcing, screening, talent pipeline development, the selection process (interviewing, presenting a qualified short list of candidates, extending offers) and pre-boarding successful candidates to Bristol-Myers Squibb (BMS). activities.

The TA Coordinator is responsible for, interview scheduling and logistics, creating offer letters and facilitating pre-board activities.

The TA Coordinator is a member of a team of Coordinators that support the TA service delivery team and, along with the entire TA Service Delivery team, is responsible for delivering dynamic Hiring Manager and Candidate experiences.


  • Assist with end to end recruiting process
  • Communicate proactively with hiring managers, sourcing specialists and candidates as necessary to ensure efficient interview process
  • Schedule phone, video and in-person interviews for Talent Acquisition Leads, Sourcing Specialists,Hiring Managers and candidates as required
  • Coordinate and confirm candidate interview agendas
  • Provide interview guides and materials, schedule pre-interview briefing sessions and candidate review meetings; and manage all other communications with hiring managers, interviewers and candidates
  • Handle complex scheduling processes withHiringManagers andhigh touch candidates
  • Arrange travel, transportation and accommodations
  • Generate and deliver accurate offer letters/ packets, routefor approval and deliver to candidate
  • Coordinateand monitor status ofbackground, drug,andreference checking processes
  • Initiate and coordinate all aspects of the pre-boarding andon-boarding process
  • Support the immigration process by posting jobs and screening candidates as required
  • Complete the hire activity in Workday
  • Provide other administrative support toTA Team as needed

Candidate Management and Application Tracking Systems (ATS)Management:

  • Candidate surveys to successful candidates
  • Assist with the administration, optimization and use ofthe ATS
  • Responsible for data integrity within Workday, primarily the ATS, and other sourcing systems
  • Update candidate and requisition statuses in the ATS as needed
  • Input of new hire information within Workday and any other associated systems if required

Case Management:

  • Actively monitor, resolve, and close TA cases in People Services case management tool, Vitalize.

Process Improvement:

  • Identify and troubleshoot issues and escalate as appropriate
  • Identify opportunities for improving both hiring managerand candidate experience and scheduling efficiency; make process recommendations to achieve operational excellence

Experience Needed:

  • 1-3 years of Coordination/Support experience, with experience in a Pharmaceutical/Biotech environment preferred
  • Demonstrated ability to effectively partner and collaborate with peers to deliver dynamic candidate and hiring manager experience
  • Demonstrated ability to develop meaningful and long-term internal and external relationships
  • Demonstrated ability to simultaneously progress a variety of active requisitions to meet established performance goals
  • Strong understanding of technology and experience using talent acquisition systems, including Applicant Tracking, scheduling system, social media, and other tools

Minimum Requirements/Knowledge Desired:

  • Bachelor s Degree required + 1 - 3 years relevant experience
  • Strong written and verbal communication skills, strong interpersonal skills
  • Human resources and/or talent acquisition emphasis strongly preferred
  • Knowledge of the French language preferred
  • Knowledge of commonly-used concepts, practices, and procedures withinthe talent acquisition function strongly preferred.
  • Knowledge of Applicant Tracking Systems (ATS) and reporting capabilities required; experience with Workday ATS preferred
  • Basic analytical skills with the ability to assess and present key data.
  • Demonstrated proficiency with the Microsoft Office suite, including Outlook.

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